Payroll Administrator

2 months ago
Job ID
# of Openings
Human Resources

Job Summary

Reporting to the Human Resources Director this position has primary responsibility for ensuring accurate and timely processing and recording of company’s payroll. Is knowledgeable in company benefits.

Major Responsibilities

  • Performs daily payroll operations including all data entry of necessary changes in hours, rates of pay, employee demographics and benefit elections.
  • Understands all aspects of payroll in regards to payroll laws and regulations
  • Manages workflow to ensure all payroll transactions are processed accurately and timely.
  • Maintains the integrity of the payroll and time and attendance databases.
  • Prepares payment of monthly sales commissions, car allowances, etc.
  • Process correct garnishments calculations for compliance with various agencies
  • Execute time and attendance processing and interface with payroll vendor
  • Processes unemployment claims and answers inquiries to various state agencies as needed.
  • Prepares wage history for worker’s compensation cases.
  • Processes accurate and timely weekly, monthly and/or year end reporting when necessary
  • Answers all inquiries for verification of employment
  • Develop in depth understanding of ADP database to be able to create ad hoc reports on demand
  • Provides excellent customer service to employees in the areas of pay, benefits and taxes
  • Develops understanding of company benefit package and can assist employees with questions.
  • Monitors health, dental, vision, life and disability bills to ensure the timely enrollment and termination of employees
  • Assists in maintaining employee files and new employee onboarding.
  • Other duties as assigned


Minimum Requirements

  • High school diploma or equivalent. College degree preferred.
  • Minimum of 5 years’ experience with multi state payroll
  • Experience with ADP Workforce Now payroll, latest versions
  • Experience with ADP Essential time system preferred
  • Working knowledge of payroll best practices
  • Strong knowledge of federal and state regulations
  • Strong time management and critical thinking skills
  • Demonstrated experience in taking initiative to effectively obtain positive results
  • Excellent decision making skills
  • Ability to prioritize work and perform multiple tasks
  • Experience in handling difficult customer service situations
  • Must have customer service mindset when dealing with internal and external customers
  • Demonstrated organizational skills and attention to detail
  • Excellent communication skills including speaking, reading and writing in the English language.
  • Proficiency in use of computer including Microsoft programs, particularly Excel


Essential functions:

  • Ability to review and interpret computer images and written documents
  • Analytical ability including basic math skills
  • Ability to listen to and interpret customers needs
  • Communication skills including speaking, reading and writing


Equipment Used:

  • Computer, keyboard and mouse
  • Telephone and fax


Additional Comments:


Must be able to travel to meetings, seminars, and training sessions. Excellent attendance, punctuality and a customer service mindset are mandatory.




Colony Hardware is proud to be an Equal Opportunity Employer and encourages applications from women, veterans and minorities.



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