Accounts Receivable/Accounts Payable Associate

1 month ago
Job ID
# of Openings

Job Summary

Reporting to the Accounts Payable Supervisor with dotted line responsibility to the Director of Credit and Collections, this position has primary responsibility for supporting the Accounts Payable, Billing and Cash Application functions. This role is expected to help ensure that vendor invoices are recorded properly, vendors are paid in a timely manner, billing to customers is done timely and accurately and customer cash receipts are posted timely and accurately to customer accounts.

Major Responsibilities

  • Sort and attach packing lists to invoices
  • Enter invoices in computer using the FACTS software system.
  • Sort and distribute mail
  • Filing of vendor invoices and check registers
  • Interacts with vendors via phone or e-mail to provide payment information and resolve disputes
  • Issue checks and mail checks according to set schedule
  • Research and resolve price issues and receiving errors
  • Assist various departments with invoice research to resolve problems
  • Prepare all billing documentation for invoicin
  • Enter and generate billing to A/R customers in FACTS system
  • Assist with mailing of invoices and statements
  • Prepare cash receipt batches and scan to JP Morgan system
  • Enter cash receipts into FACTS system
  • Other duties as required

Minimum Requirements

  • High school degree or equivalent.
  • Accounts Payable, Credit & Collections, Accounts Receivable and Billing Experience Preferable
  • Ability to work independently, prioritize work and perform multiple tasks
  • Must be proficient on similar software as well as Outlook, Word, and Excel
  • Demonstrated organizational skills and attention to detail
  • Willingness and desire to work in a TEAM environment
  • Excellent communication skills including speaking, reading and writing in the English language
  • Must have excellent customer service skills and demonstrate a customer service mindset when dealing with internal and external customers.

Essential functions:


  • Analytical ability including basic math skills
  • Ability to listen to and interpret customers needs
  • Communication skills including speaking, reading and writing


Equipment Used:


  • Computer
  • Telephone, fax machine,
  • Copier
  • Calculator
  • Mail Machine
  • Postage Meter


Additional Comments:


Must be able to work a flexible schedule.  Excellent attendance, punctuality and customer service mindset are mandatory.



Colony Hardware is proud to be an Equal Opportunity Employer and encourages applications from women, veterans and minorities.


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