Accounts Payable Associate

Job Locations US-TN-Nashville
Posted Date 1 week ago(5/9/2022 12:11 PM)
Job ID
# of Openings

Job Summary

With over 47 locations in 17 states, Colony Hardware is the leading distributor of Tools, Equipment, Fasteners, Supplies, and Safety Products to commercial construction and industrial accounts throughout our markets.


At Colony, our people are our most valuable asset. Success as a Colony Associate means being reliable, conscientious, and passionate. With our direction centered on teamwork, every employee at Colony will not only find their work to be meaningful, but will have the opportunity to grow alongside Colony, both professionally and personally.


Additionally Colony offers offers a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance, 401k with company match, paid time off, tuition reimbursement, long term and short term disability insurance, and employee discounts on our extensive catalog of products.


Colony Hardware is currently seeking an Accounts Payable Associate to join our team! 


Reporting to the Accounts Payable Supervisor, the Accounts Payable Associate is mainly responsible for ensuring that vendor invoices are recorded properly and vendors are paid in a timely manner.

Major Responsibilities

  • Sorts and attaches packing lists to invoices.
  • Enters invoices in computer using the FACTS software system.
  • Sorts and distributes mail.
  • Performs financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Ensures compliance with federal, state, and company policies, procedures, and regulations.
  • Files vendor invoices and checks registers.
  • Interacts with vendors via phone or e-mail to provide payment information and resolve disputes.
  • Issues checks and mail checks according to set schedule.
  • Tracks held checks and prepares weekly check run.
  • Researches and resolves price issues and receiving errors.
  • Assists various departments with invoice research to resolve problems.
  • Other duties as assigned.

Minimum Requirements

  • High school degree or equivalent required.
  • College Degree in Accounting or related discipline preferred.
  • Minimum of 2 years’ experience in an Accounts Payable role/function.
  • Skills
    • Programs used:
      • Epicor
      • Outlook
      • Microsoft Office (Work, Excel, PowerPoint, etc.)
  • Abilities
    • Ability to work independently, prioritize work and perform multiple tasks.
    • Analytical ability including basic math skills.
    • Ability to navigate websites and able to see, review, and interpret computer images and written documents.
    • Must have excellent time management, negotiation, critical thinking, decision making, and organizational skills as well as attention to detail.
    • Excellent communication skills including speaking, reading, and writing in the English language with the ability to converse verbally with others on the phone and/or in person.
    • Must have outstanding customer service skills with the ability to interpret customer needs as well as demonstrate a customer service mindset when dealing with internal and external customers.

Equipment used include:

Computer, telephone, fax machine, check scanner, mail machine, copier, and calculator.


Excellent attendance, punctuality, and working a flexible schedule, including weekends, is required.

7:30am-4:30pm Monday-Friday 1 Hour Lunch


Colony Hardware Corporation is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, national origin, citizenship, religion, marital status, victim of domestic violence, familial status, genetic predisposition or information, disability, Family and Medical Leave, military or veteran status, citizenship, pregnancy, childbirth and related medical conditions, or any  other classification protected by federal, state, and local laws and ordinances. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.


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